The Data Protection Act came into force on 1st March 2000. This Act places a responsibility on the Trust to ensure that your information is collected and managed in a secure and confidential way. The Act also provides you with a right of access to personal information that the Trust holds about you.
Click here to see full details of the Data Protection Act 1998 on the government web site.
The Trust processes information in relation to:
• Staff Administration
• Accounts and Records
• Health Administration and Services
• Crime prevention and prosecution of offenders
• Public Health
• Data Matching
• Advertising, marketing and public relations
• Administration of Membership Records
• Pastoral Care
• Property Management
• Processing For Not For Profit Organisations
Fair Processing Notice
When you are referred to the Trust and then attend any of our hospitals or clinics, information is recorded about who you are, about your condition and about the medical care you receive. This information is kept in your Health Care File and we also hold information on computer systems. The information is used to ensure you receive proper care and treatment from us. We will share this information with other staff you would expect to be involved as part of your overall care, including your GP and staff who provide care and treatment in Community setting (such as District Nurses), where it is appropriate for us to do so.
The Data Protection Act (1998) strictly protects the information we hold about you and only those with the appropriate authority will have access to this information. Everyone working for the NHS has a legal duty to keep information about you confidential and secure.
We may use your information for a number of reasons not directly associated with your care. For instance, we may pass information about you to other parts of the NHS. Wherever possible your name and address will be removed.
The following are examples of the uses to which your information may be put:
• To meet a legal obligation e.g. we are required by law to inform the Registrar’s Office about births or deaths.
• To help protect the health of the general public, e.g. by notification of certain infectious diseases to the Director of Public Health.
• To carry out clinical audit, which means we compare care and patterns of care within the Trust. For this purpose registers are kept for patients with particular conditions such as cancer, diabetes, stroke.
• To help train and educate clinical staff.
You have the right to know about the information we hold on you and view it if you wish. To get copies of your health record, there are charges up to a maximum of £50.
You should ask the doctor, nurse or person looking after you if you want to discuss what is in your Health Care records. Alternatively, you can contact us using the details below to request access and we will send you an application form to complete:
Health Records Manager
James Paget University Hospitals NHS Foundation Trust
NR31 6LA Tel: 01493 452465
Or email us: firstname.lastname@example.org
For all other Data Protection Act enquiries, please contact Russ Crawford.